FREEDOM OF INFORMATION ACT (FOIA)
The Illinois Freedom of Information Act (FOIA) and Open Meetings Act (OMA) are laws designed to hold government accountable to the people it serves. Effective January 1, 2010 significant changes to these laws took effect in order to provide Illinois residents with more open and transparent government.
PURPOSE OF THE MUNICIPALITY
The mission of the government of the Village of Sheffield is to preserve and enhance the quality of life of its citizens by providing governance and municipal services which are responsible to the needs of its residents and businesses in a reliable efficient and fiscally responsible manner.
The Village of Sheffield is a non-home rule community of 736 residents (2010 Census) with a Trustee/Village form of government. The Village President is the chief executive officer of the Village and is elected at-large to a four-year term along with six Trustees. Appointments to all non-elective offices including the Clerk and Treasurer are made by the President with the advice and consent of the Board of Trustees.
The total appropriation for Fiscal Year 2019 is $1,473,000.
Pursuant to 65 ILCS 5/8-8-10.5, the Village of Sheffield has posted it’s FY19 Audit Report & FY19 Representation Letter.
The Village of Sheffield maintains two offices at two locations:
Village Clerk, Superintendent & Police Department
Sheffield Village Hall
121 S Church St
Sheffield, IL 61361
Street & Public Works Department
Sheffield Village Garage
265 S Main St (Alley)
Sheffield, IL 61361
The Village of Sheffield retains approximately 4 full-time and 1 part-time employee
President Mary Lanham
Trustee Wm. “Mike” Stier
Trustee Rick Cernovich
Trustee Luke Lanxon
Trustee Terri Skiles
Trustee Shellie Pond
Clerk Adrienne Ries
Treasurer Sheila Yepsen
Public Works Superintendent Raymond Pickard
Police Chief Jamie Whipple
Attorney Mark McGrath
Engineer Chamlin & Associates
The Freedom of Information officer is Adrienne Ries
REQUEST OF INFORMATION & PUBLIC RECORDS
The following are instructions on how to file a Freedom of Information Act (FOIA) request with the Village of Sheffield.
Please make your request in writing. The Village of Sheffield does not require the completion of a standard for this purpose. Click here for a sample form.
The records that the Village of Sheffield will furnish upon request include:
⧫ Minutes of the open meetings of the Village of Sheffield
⧫ Ordinances or resolutions that are maintained in printed form
⧫ Directories of public employees
You many submit your written request in person, or by mail or email.
Please direct your request to:
FOIA Officer Adrienne Ries
PO Box 218
Sheffield, IL 61361
- Please be as specific as possible when describing the records you are seeking. Remember, the Freedom of Information Act is designed to allow you to inspect or receive copies of records. It is not designed to require a public body to answer questions.
- Please tell us whether you would like copies of the requested records or whether you wish to examine the records in person. You have the right to either option.
- Please include your name, preferred telephone number(s), mailing address, and, if you wish, your electronic mail address.
There is no fee for up to 50 pages of standard paper copies. For pages beyond 50, there is a 15 cent per page charge. You are permitted to ask for a waiver of copying fees. To do so, please include the following statement (or a similar statement) in your written FOIA request: “I request a waiver of all fees associated with this request.” In addition, you must include a specific explanation as to why your request for information is in the public interest – not simply your personal interest – and merits a fee waiver.
AMERICANS WITH DISABILITIES ACT (ADA) COORDINATOR
Effective January 1, 2010, a law took effect requiring municipalities to post certain information about the Americans with Disabilities Act. Because the Village of Sheffield retains less than 50 employees, it is not required to designate an ADA coordinator or to establish a grievance procedure.
TOTAL COMPENSATION DISCLOSURE
Effective, January 1, 2012, Public Act 97-0609 requires employers participating in the Illinois Municipal Retirement Fund (IMRF) to post the total compensation package for each employee making over $75,000 per year. “Total compensation package” is defined in the Act to mean payment by the employer to the employee for salary, health insurance, a housing allowance, a vehicle allowance, a clothing allowance, bonuses, loans, vacation days granted, and sick days granted.
FORECLOSURE NOTICES AND ORDERS
Foreclosure notices and final confirmation sale orders should be sent to the Village of Sheffield, PO Box 218, Sheffield IL 61361.